legislation provides access to one’s own personal records.
The Health Sciences Centre's Health Records Department is
responsible for the release of patient health information
and it's policies govern procedures to provide that information
A commonly-used form is Consent to Disclose Health Information
and we encourage you to download it for your use.
to Disclose Health Information
The Health Records office is located on Level Three of the
Health Sciences Centre and is open Monday to Friday, 8:00
a.m. to 4:00 p.m. For Health Records inquiries, phone (807)
684-6650. Further information regarding the privacy of your
health information can be found by viewing our Privacy
|FAQ – How to Access Your Health Information
- Does it cost me anything to request medical
There is an administrative cost for non-medical
requests. Fees are collected for processing purposes
(retrieval and photocopying).
- Can I view my health records?
Yes, an appointment is required in order to be able
to view your record. Please contact the Health Records
Department at phone number 807-684-6650.
- How do I get a copy of my health records?
If you were a patient of Thunder Bay Regional Health
Sciences Centre, you can receive a copy of your
health records by submitting a written request to
Health Records Department, Thunder Bay Regional
Health Sciences Centre. You can download the Consent
to Disclose Health Information form or obtain
a copy of the authorization form by visiting our
Health Records Department.
- Can I fax the authorization for disclosure
of health record form?
No, because there is an administration fee and we
must verify your identification before releasing
information with a piece of picture I.D. (Health
card is preferred) before a request will be processed.
Please note: Fax request for personal information
will not be processed.
- What should the request include?
Requests must include your name, date of birth and
mailing address as well as the type of information
you need. The request must be dated, witnessed and
signed by one other person.
- Will the hospital have all of my records
Thunder Bay Regional Health Sciences Centre retains
and manages patient records according to government
legislation and the corporation by-laws. This means
the hospital may only maintain some of your records.
- What happens if I want my records released
to another individual?
Whether you want your records released to a relative,
friend, family doctor or another institution, you
must submit a signed consent giving the hospital
authorization to release your information.
- What happens if I am inquiring about records
for a deceased patient?
To obtain records for individuals who are deceased
or incapable of signing a consent form, proof of
executorships or legal signing authority must be
submitted with the request.
- My parent(s) or relative/friend would
like his/her records to be sent to their family
physician. How can I access their records?
Your parent(s) or relative/friend will have to request
this in writing by completing the Authorization
for Disclosure of Health Record form.